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ALPHA Pay is an AP (accounts payable) automation platform built on Microsoft Power Apps and Power Automate, integrated with QuickBooks Online. It digitizes the invoice approval process — invoices are submitted through a structured workflow, routed to the appropriate approvers in Microsoft Teams or Outlook, and synced automatically to QuickBooks once approved. This eliminates manual data entry, paper routing, and approval bottlenecks that slow payment cycles for trades businesses and growing organizations across Vancouver Island.

ALPHA Pay starts from $3,600 for your first year, with implementation included. This covers the platform build, QuickBooks integration, staff training, and support during rollout. For organizations currently spending significant staff time on manual invoice handling, approval emails, and data re-entry, the time savings typically offset the cost within the first few months of operation. Pricing for higher invoice volumes or additional workflow complexity is available on request.

ALPHA Pay currently integrates with QuickBooks Online. Approved invoices sync automatically to QuickBooks, keeping your books current without manual data entry. Organizations using other platforms — such as Sage, Xero, or Microsoft Business Central — should contact ALPHA IT to discuss integration options. The platform is built on Microsoft Power Automate, which supports a broad range of connectors and can be extended as needs evolve.

ALPHA Pay is designed for businesses processing 50 or more invoices per month that are still handling AP manually. This includes trades and construction companies, professional services firms, and growing organizations where the volume of approvals has outpaced informal email-based processes. It is particularly well suited to businesses with multiple approvers, job-coded invoices, or complex approval hierarchies where tracking who approved what — and when — matters for financial controls and auditing.

No. ALPHA Pay is built inside Microsoft 365 — approvals happen in Microsoft Teams and Outlook, which your team already uses daily. There is no new software to install and no separate application to log into. Approvers receive notifications in their normal workflow and take action with a single click. For organizations already running Microsoft 365, the adoption curve is minimal because the interface is familiar from day one.

Most AP automation platforms are standalone SaaS products with their own interfaces, login portals, and per-user licensing fees. ALPHA Pay is built directly inside Microsoft 365 using tools your organization already licenses — Power Apps, Power Automate, Teams, and Outlook. This means no additional software vendors, no separate logins, and no per-seat costs beyond your existing Microsoft 365 subscription. For Vancouver Island businesses already invested in the Microsoft ecosystem, ALPHA Pay extends what you already have rather than adding another system to manage.

Most ALPHA Pay deployments are completed within two to four weeks. The timeline depends on the complexity of your approval workflows, the number of approvers, and any custom routing logic required for job costing or department coding. ALPHA IT handles the build, QuickBooks integration, and testing, then trains your team before go-live. Implementation is included in the first-year pricing, so there are no surprise professional services costs once the engagement begins.